Start your meeting and select ‘Breakout rooms’ from the meeting menu. Starting a meeting with pre-assigned breakout rooms
Under ‘Meeting options’, tick the box for ‘Breakout Room pre assign’. Select ‘Schedule a Meeting’ at the top of the page.įill in the details of your meeting. Select the checkbox labelled ‘Allow host to assign participants to breakout rooms when scheduling’.If the right hand icon is grey, click to turn it blue and switched on. Scroll down to the ‘Breakout room’ section.If you can’t see the sub-menu you may need to maximise your browser window. Select ‘In meeting (advanced)’ from the sub-menu under the ‘Meeting’ tab.Login to UTS Zoom and select ‘Settings’ in the left hand navigation menu. To ensure that pre-assigning Breakout Rooms functions correctly, you will need to change your ‘Schedule Meeting’ settings to only allow authenticated users to join meetings: When your breakout rooms are open, select ‘Close All Rooms’ to stop the rooms and return all participants to the main meeting. A green icon will appear next to the participant name once they have successfully joined the room. Select ‘Open All Rooms’ when you are ready to start the breakout rooms. Hover over the participant name and select ‘Move to’ or ‘Exchange’ to amend participants in a room. Select ‘Assign’ next to a breakout room to manually add participants to that room. Tick the options you would like to use for this meeting. Let participants choose room – participants can select and move rooms themselves.Assign manually – allows you to select which participants go into each room.Assign automatically – Zoom will split your participants equally into rooms.Select the number of rooms you would like to create from the drop down list. When you are in your Zoom meeting select ‘Breakout Rooms’ from the bottom navigation menu. Up to 50 Breakout rooms can be created for one meeting. To put a participant back into the waiting room, select ‘Put in waiting room’ from the ‘More’ drop down next to the participant’s name.īreakout rooms in Zoom allow you to create sub-meetings within your meeting for smaller groups of participants to collaborate and have discussions. Select ‘Admit All’ to allow all waiting participants to join the meeting. Only admit participants if you can identify them from the displayed name. Select ‘Admit’ next to the participant’s name to allow an individual person to join the meeting. Participants who are waiting to join the meeting will be listed in the ‘Manage Participants’ window. Start your scheduled Zoom meeting, then select ‘Manage Participants’ from the meeting navigation menu. Any guest participants from outside UTS will be placed into the waiting room when they join your meeting, and you will need to manually admit them using the following instructions.
Participants from UTS must be signed into Zoom with their UTS credentials to access your meeting. To make meetings as secure as possible and to minimise potential disruption, the waiting room feature is enabled on UTS Zoom accounts and cannot be turned off.
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